10 Thoughtful Ways to Keep Your Guests Cool During a Summer Wedding

Summer weddings are magical — golden sunsets, fresh blooms, and long daylight hours make for unforgettable celebrations. But with the romance of the season also comes the heat! If you’re planning a warm-weather wedding, it’s essential to consider your guests’ comfort. No one wants to sit through a ceremony while sweating through their best outfit.

Here are 10 thoughtful (and stylish!) ways to keep your guests cool during a summer wedding:

1. Offer Welcome Drinks Upon Arrival

Greet your guests with something refreshing as soon as they arrive. Think iced tea, lemonade, infused water (like cucumber mint or citrus basil), or even frozen rosé ("frosé"). It’s a small touch that sets the tone and shows you care.

2. Provide Handheld Fans (Paper or Electric)

Custom paper fans are a charming and practical favor — they can even double as ceremony programs! For an elevated experience, consider mini battery-powered fans handed out at the entrance.

3. Create Shady Spots with Parasols and Tents

If your ceremony or cocktail hour is outdoors, provide shade with umbrellas, parasols, or open-air tents. Not only are they functional, but they also add a whimsical or boho-chic look to your décor.

4. Time It Right

Plan your ceremony for late afternoon or early evening to avoid the peak heat of midday. Not only will it be cooler, but the lighting will be more flattering for photos.

5. Offer Chilled Towelettes

A basket of chilled, lightly scented hand towels (think lavender or eucalyptus) is a luxurious way to cool down. Offer them post-ceremony or during cocktail hour for a spa-like refresh.

6. Cool-Down Stations

Set up stations with mini misting fans, sunscreen, aloe wipes, and even flip-flops for tired feet. It’s a fun and thoughtful way to encourage guests to relax and mingle comfortably.

7. Keep the Dress Code Light

Encourage guests to dress comfortably. Swap “black tie” for “garden formal” or “resort chic,” and let them know the venue will be outdoors. Light, breathable fabrics like linen and cotton are key!

8. Serve a Refreshing Menu

Think fresh and seasonal: chilled gazpacho shooters, watermelon skewers, shrimp ceviche, and ice cream or popsicles for dessert. Lighter fare keeps guests feeling cool and energized for dancing.

9. Provide Plenty of Hydration Stations

Ensure water is easily accessible throughout your venue. Decorative dispensers filled with citrus or cucumber-infused water at multiple locations will keep guests hydrated (and reduce bar lines).

10. Consider a Sunset or Indoor Reception

Once the sun goes down, guests can enjoy the cooler temperatures. Alternatively, plan the ceremony outside and move indoors for dinner and dancing in the comfort of air conditioning.

Final Thoughts

Keeping your guests cool isn’t just about comfort — it ensures everyone can be fully present and enjoy your celebration. A few small, thoughtful details can make all the difference and show your loved ones that you’ve planned with their experience in mind. Your wedding should be as joyful and breezy as a summer day — and with the right preparation, it absolutely can be. Happy Planning!

With Love,

Leor 🐝